Who Am I

Haining Garden Accounting is a small, independent accountancy practice based in the Scottish Borders. I provide accounting, bookkeeping, and tax services for businesses, freelancers, and charities. If you need to get in touch about anything in this policy, you can reach me at: Email: hello@haininggardenaccounting.co.uk

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What Information I Collect

When you work with me (or even just get in touch), I may collect information such as:

• Your name, address, and contact details

• Your business name and details

• Financial records and accounting information

• National Insurance numbers, tax references, and UTRs

• Payroll information (for you and/or your employees)

• Copies of ID (if needed for anti-money laundering checks)

 

I only collect what I need to do the job properly - nothing more, nothing less.

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How I Use Your Information

I use your information to:

• Provide you with accounting, tax, and business advice services

• Prepare and file your accounts, tax returns, and submissions

• Handle HMRC correspondence on your behalf

• Keep in touch with you about important updates or advice

• Meet my legal obligations (like anti-money laundering checks)

 

I’ll never use your details for anything sneaky like selling your data or spamming you with unrelated marketing.

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How I Keep Your Information Safe​

I take your privacy seriously. Your data is stored securely using trusted systems, with strong passwords, encryption, and sensible security measures in place. I only keep information for as long as it’s needed — usually six years, to meet legal and tax record requirements — and then I securely delete or destroy it.

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Sharing Your Information​

I don’t share your information with third parties unless:

• It’s necessary to deliver our service (for example, using secure accounting software like Xero or QuickBooks)

• I am legally required to (for example, if HMRC comes calling)

• You’ve given me permission (for example, liaising with your mortgage broker)

 

I promise to always treat your information with care and respect.

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Your Rights​

You have rights over your personal data, including:

• The right to ask what information I hold about you

• The right to ask me to correct anything that’s wrong

• The right to ask me to delete your information (where possible)

 

If you ever want to exercise any of these rights, just drop me a line.

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Changes to This Policy​

I might update this policy now and again (especially if the rules change). Whenever I do, I’ll post the latest version right here, and if it’s anything important, I’ll let you know directly too.

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Final Word

At Haining Garden Accounting, I see privacy as part of good old-fashioned trust, I will always handle your information the same way I'd want mine handled: carefully, respectfully, and securely.

Thank you for trusting us with your business.